Applying Authoring Memory Matches

Owned by Claudius Hörth
Feb. 08, 2024
4 min read

You can apply the proposed matches from the Authoring Memory to your document whenever you wish. In this way, you can use existing text passages and save unnecessary typing effort.

If several variants with different tagging exist for a match, you can select the variant to be applied to your document.

Important:

The program always displays all existing variants of a match, regardless of whether the tagging is compatible with the DTD/the schema of the opened document. However, incompatible sentences cannot be applied to the document.

Requirements:

  • The Authoring Memory Panel is open.
  • The cursor is in a paragraph in the editing area:
  • At least one match from the Authoring Memory is displayed for the paragraph in which the cursor is.

How to apply a match without tagging from the Authoring Memory:

  1. Select the match to be applied by moving the cursor to the match.

    1. The selected match will be underlined and highlighted in color:
  2. Click the selected match.
  3. The match from the Authoring Memory will be applied in the editor instead of the previous sentence or sentence fragment:
  4. The Authoring Memory will determine the sentences that are similar to the inserted match and display the sentences.


Note:

The replacement of text with a match from the Authoring Memory always refers to the content of one element. Element delimiters are defined by external tags such as <p> or <title>.

How to apply a match with tagging from the Authoring Memory:

  1. Click Complete View or open the Authoring Memory Preview Panel. In the Authoring Memory Panel, click the magnifying glass next to the sentence that you would like to apply.

  2. From the displayed variants, select the match to be applied by moving the cursor to the match.

    1. The selected match will be underlined and highlighted in color:

  3. Click the selected match.

    1. In the background, Congree will check whether the tagging of the selected match is compatible with the DTD/the schema of the opened document.
  1. The match from the Authoring Memory will be applied in the editor instead of the previous sentence or sentence fragment:
  2. The Authoring Memory will determine the sentences that are similar to the inserted match and display the sentences.
  3. The following dialog field will be displayed:

    The tagging of the selected match is not compatible with the DTD/the schema of the opened document. Select a different match to be applied.

Note:

The replacement of text with a match from the Authoring Memory always refers to the content of one element. Element delimiters are defined by external tags such as <p> or <title>.

How to apply a match with the tagging of the original sentence from the Authoring Memory:

Important:

Applying matches with the tagging of your original sentence is only possible if the option Keep tags is selected in the applied document-specific rule set.
  1. Click Complete View.

  2. If possible, the tagging of the proposals will be adjusted to the tagging of your sentence in the editor.

    1. Adjusted tags will be highlighted in a different color:

      For comparison, the same matches without adjusted tagging:
  3. Proceed as described under "How to apply a match with tagging from the Authoring Memory" (see above).

Tip:

If the respective feature is active, variants with adjusted tagging can also be applied from the Authoring Memory Preview Panel. In this case, the panel will display both variants with adjusted tagging and with unadjusted tagging. In this way, you can apply your match in three different ways: untagged, tagged, and with custom tagging.